About the role
HELMUT LLC is looking for an organized, dependable Office Manager to keep our day-to-day
operations running smoothly. This person will handle core office administration, bookkeeping
support, and oversee shipping and receiving.
Key responsibilities
• Manage basic bookkeeping tasks (invoicing, bills, purchase orders, data entry, filing, and
record keeping)
• Handle shipping and receiving (create labels, schedule pickups, track shipments, verify
deliveries)
• Receive and check incoming parts/materials against packing slips and purchase orders
• Maintain organized records for shipments, returns, and vendor documents
• Keep office supplies and operational materials stocked and organized
• Answer phones/emails, coordinate schedules, and support leadership/team as needed
Qualifications
• Prior experience in office management or administrative operations
• Comfort with basic bookkeeping and accurate data entry
• Strong attention to detail and follow-through
• Ability to prioritize tasks and stay organized in a busy environment
• Proficiency with common software tools (email, spreadsheets, basic accounting/invoicing
tools)
• Professional communication skills
Preferred
• Experience with inventory, purchasing, or manufacturing/production environments
• Familiarity with QuickBooks (or similar)
Schedule & location
• [Full-time]
Pay & benefits
• [Hourly]
How to apply
Send your resume (and a brief note) to [email] with subject line: Office Manager Application.
